Corporate Compliance Alert: Annual Corporate Minutes Scam
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This article is intended to inform the reader of general legal principles applicable to the subject area. It is not intended to provide legal advice regarding specific problems or circumstances. Readers should consult with competent counsel with regard to specific situations.

By Amy Robinson
Winter 2013

The Oregon Secretary of State's office and the Washington Secretary of State's office have both confirmed that there is a scam impacting business owners in Oregon and Washington. This scam involves someone referring to themselves as "Corporate Records Service" in Salem or Olympia sending out 2013 Annual Minutes Forms to registered agents and officers with instructions to complete the forms, enclose $125.00, and return it for filing. These mailings may arrive in green envelopes. If you receive this or something similar, be aware it is a scam.

While your company may or may not actually be due for an annual meeting for which minutes should be recorded, annual meeting minutes are NOT filed with the Secretary of State, nor is there such a filing fee. See the Oregon Secretary of State's website for more information about the scam and the facts about required corporate record keeping in Oregon, online here. For Washington, go here.

If Jordan Ramis is your company's designated registered agent, we have disregarded these scam notices, and will contact you only if and when you are truly due for an annual meeting or other required corporate filing. If we are not acting as your registered agent, you will want to be careful about responding to notices like this, now or in the future.

Of course, if you have any questions about our registered agent services, please feel free to give us a call. We would welcome the opportunity to discuss them.